Driver walkaround checks: Why they matter and how Fraikin is making them easier

Digital versus paper

Despite their importance, many operators still rely on paper-based walkaround check systems that are slow, error-prone, and difficult to manage at scale. Digital walkaround check apps are changing this process. These tools streamline the inspection procedure, improving accuracy while helping operators maintain compliance more efficiently than ever before.

“Walkaround check apps have revolutionised daily inspections,” says Colin Woolmer, Technology Solutions Manager at Fraikin. “Not only do they ensure regulatory compliance, but they also improve efficiency by reducing paperwork and speeding up defect reporting.”

For drivers, the benefits are immediate. The process becomes quicker and easier, with automatic records that eliminate the risk of lost or illegible paperwork. For fleet operators, especially those managing mixed fleets, the advantages are even greater. Digital systems allow managers to access reports instantly, track compliance remotely, and receive alerts if checks are missed or rushed. This level of visibility is invaluable.

“For drivers and operators who already have a robust walkaround check system, dedication is vital for keeping our roads safe and our industry strong,” adds John Penny, Compliance & Training Manager, Fraikin. “Having a robust digital system in place could not only prevent a prohibition being issued but could also protect your operator’s licence.

“Walkaround checks and rectifying defects keep vehicles on the road earning money for your business. The alternative is costly repairs and loss of revenue, simply by being stuck in the workshop as a result of easily fixable defects getting worse.”

Instant updates

Fraikin is embracing the benefits of digital walkaround checks wholeheartedly through its powerful MYSMARTFLEET connected platform, unlocking a wealth of functionality for users, including instant reports and comprehensive record-keeping.

How might drivers see these benefits in the real world? What happens when a defect is discovered just before a vehicle is scheduled to go out, for example, at 5:00 am?

“If a safety-critical defect is found, the driver should mark the vehicle as ‘not safe’ and report it as off-road,” Colin explains. “At Fraikin, we would then arrange for a substitute vehicle or deploy a Mobile Technician to rectify the issue as quickly as possible. If the defect is non-critical and the vehicle remains roadworthy, it would be logged for repair at a convenient time, with alerts ensuring it isn’t overlooked.”

This proactive approach helps minimise downtime and keeps fleets running smoothly. It also highlights another key advantage of digital systems: real-time alerts. These allow maintenance teams to prioritise and resolve issues faster, reducing the risk of prolonged vehicle downtime.

Through MYSMARTFLEET, Fraikin offers customers the ability to fully digitise the walkaround process, which as Colin points out, instantly delivers vital time savings. Moreover, because all relevant data is captured electronically and stored automatically, it’s always available when needed. For a fleet of just ten vehicles, this can save hours of manual processing time for fleet managers each week.

Ease of operation is another major win. Traditionally, pulling walkaround data manually requires physical access to the vehicles, which becomes a logistical challenge when fleets are spread across multiple depots. With MYSMARTFLEET, that data is accessible remotely, removing barriers and streamlining oversight.

“Compliance is also strengthened,” adds Colin. “For example, if a driver is stopped at the roadside the walkaround check completed that day is instantly accessible on their phone – there’s no need to search for paper records or worry about missing documentation. This immediate access can help to demonstrate proactive compliance and can reduce the risk of penalties during inspections.”

Ultimately, walkaround check apps are becoming a vital tool for modern fleet management. They improve safety, enhance compliance, all while reducing the administrative burden for both drivers and operators.

Fraikin is at the forefront of this digital transformation, helping customers implement efficient, reliable systems that keep their fleets moving and their operations compliant.

To learn more about how Fraikin can support your fleet with smarter walkaround checks, get in touch today.